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Archive for Coding

Aug
11

Improve documentation with strong CDI specialist, program

Posted by: HIM Connection | Comments (0)
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By now, most coders are aware that ICD-10 will usher in expanded codes that will require additional specificity and more detailed documentation. A single diagnosis or procedure code in ICD-9-CM may be expanded to multiple codes in ICD-10-CM or PCS.

More hospitals will likely develop clinical documentation improvement (CDI) programs as ICD-10 takes center stage. Those programs that are already in place will likely need to grow, expand, and mature, says Heather Taillon, RHIA, manager of coding compliance at St. Francis Hospital in Beech Grove, IN, and a board member of HCPro, Inc.’s Association for Clinical Documentation Improvement Specialists (ACDIS). CDI programs will become commonplace, Taillon says, adding that this is something she’s already seeing on a national level.

Editor’s note: For more information about CDI programs and to purchase a copy of this article for $10, visit the HCPro Web site. Subscribers to Briefings on Coding Compliance Strategies have access to this article in the August issue.

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Aug
11

Providers may need four years to implement ICD-10

Posted by: HIM Connection | Comments (0)
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Industry experts have repeatedly said that ICD-10 implementation must begin immediately for hospitals, health plans, and vendors to meet the October 1, 2013 compliance deadline. But now there is detailed evidence to prove it. North Carolina Healthcare Information and Communications Alliance, Inc., (NCHICA) and The Workgroup for Electronic Data Interchange (WEDI) released a timeline that quantifies each ICD-10 preparation task in terms of the number of days it will take to complete.

On July 20, the NCHICA and WEDI estimate it will take providers nearly 1,286 work days to implement ICD-10. For vendors, it will take nearly 1,521 work days to complete. And the clock is ticking.

"The NCHICA-WEDI timeline shows graphically that the full time from now to October 2013 will be required to successfully meet the compliance deadline. We cannot continue to delay this effort," said Holt Anderson, executive director of NCHICA in a press release.

 To read more, click here.

Categories : Coding
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Aug
11

August 3-10 Transmittals and MLN Matters articles: CMS maintains noncoverage of CTC for colorectal cancer and more

Posted by: Medicare Weekly Update | Comments (0)
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CMS continues noncoverage of CTC for colorectal cancer

On August 7, CMS issued transmittal R105NCD to implement its decision to maintain noncoverage of computed tomography colonography (CTC) for colorectal cancer.

Effective date: May 12, 2009
Implementation date: September 8, 2009

CMS updates travel allowance fees for collection of specimens for CY 2009

On August 7, CMS issued transmittal R1790CP to update the Medicare travel allowance fees for collection of specimens for CY 2009.

Effective date: January 1, 2009
Implementation date: October 5, 2009

CMS issues annual update for HPSA bonus payments

On August 7, CMS issued transmittal R1789CP to provide new ZIP codes files for contractors to use when making Health Professional Shortage Area (HPSA) bonus payments.

Effective date: January 1, 2010
Implementation date: January 4, 2010

CMS revises selection criteria for RAC adjustment crossover claims and fully reimbursable Part B claims

On August 7, CMS issued transmittal R1793CP to modify one aspect of the logic that the Part A shared system uses in marking claims as RAC adjustment claims for crossover purposes. CMS also modified the Common Working File logic used in association with 100% reimbursable Part B claims that contain denied service lines.

Effective date: January 1, 2010
Implementation date: January 4, 2010

MLN Matters article

CMS released MLN Matters article MM6587, related to a transmittal previously outlined in Medicare Weekly Update.

  • Quarterly Update to Correct Coding Initiative (CCI) Edits, Version 15.3, Effective October 1, 2009


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Aug
03

CMS releases fiscal year 2010 IPPS Final Rule

Posted by: Andrea Kraynak, CPC-A | Comments (0)
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Documentation and coding adjustment on hold; hospitals to receive a 2.1% increase in payments

By Kristen Kohrt, CPC-A 

Though many hospitals feared a 1.9% reduction in payment for 2010, they will actually see a 2.1% increase, according to the fiscal year (FY) 2010 IPPS final rule that CMS released July 31.

CMS had originally proposed a documentation and coding adjustment to account for the effect of increases in aggregate payments due to changes in hospital coding practices that it says do not reflect increases in patients’ severity of illness.

The proposed adjustment would have resulted in historically low payments for hospitals and especially penalize hospitals that have yet to develop a clinical documentation improvement (CDI) program, says DeAnne Bloomquist, RHIT, CCS, president and chief consultant for Mid-Continent Coding, Inc. in Overland Park, KS. “I think that means that hospitals can breathe a sigh of relief.”

James S. Kennedy, MD, CCS, a director with FTI Healthcare in Atlanta, agrees. “CMS’ proposed imposition of a documentation and coding adjustment, while logical and consistent with their rules, would have financially disadvantaged hospitals that have not enacted rigorous clinical definition accountability and documentation improvement programs,” he says.

Payment changes
In the proposed IPPS rule, CMS intended to reduce future payment rates “based on the observed increase in spending due to documentation and coding that occurred in fiscal 2008,” according to CMS’ press release. However, because it does not have a full year of data that would show the extent of documentation and coding effects on 2009, CMS decided not to implement the adjustment until it has a full year of FY 2009 data.

This does not mean hospitals won’t see an adjustment in the future, however. The press release also states, “Based on complete analysis of fiscal 2008 and fiscal 2009 data, CMS will consider phasing in future adjustments over an extended period beginning in fiscal 2011.”

“This is basically granting [hospitals] a reprieve,” Bloomquist says.

In the next year, hospitals with CDI programs should continue their initiatives, while those who have not implemented one yet should work toward that goal, says Gloryanne Bryant, RHIA, CCS, CCDS, Regional Managing HIM Director at Kaiser Foundation Health Plan Inc & Hospitals.

“This does not mean that hospitals should slow down or abandon their clinical documentation and coding improvement activities or initiatives,” she says. “Hospitals should be capturing all valid codeable conditions to represent the patient severity, acuity and risk of mortality. We will need to stay tuned on the analysis that CMS will be doing on the data in so far as the possible impact and/or reduction for FY2011.”

“The policies and payment rates in this final rule will ensure that Medicare beneficiaries continue to have access to high quality inpatient care in both short-stay acute care and long-term care hospitals,” said Jonathan Blum, director of the CMS Center for Medicare Management, in CMS’ press release. “In developing the final rule, CMS has paid careful attention to comments submitted by the public to proposals issued in May.”

Quality measures
CMS included in the final rule four new quality measures for which hospitals must submit data under the Reporting Hospital Quality Data for Annual Payment Update (RHQDAPU) program.

The two additions to the existing Surgical Care Improvement Project (SCIP) measure set include the following:

  • SCIP Infection (INF) 9 – Urinary catheter removed on postoperative day one (POD1) or postoperative day two (POD2)
  • SCIP INF 10 – Surgery patients with perioperative temperature management

The two structural measures include the following:

  • Participation in a systematic clinical database registry: Nursing sensitive care
  • Participation in a systematic clinical database registry: Stroke care

IPPS hospitals must report these quality measures, along with the 43 other existing measures included in the RHQDAPU program, in order to receive the full market basket update in 2011, according to Bloomquist. “They have to report on these to get their full DRG payments,” she says.

According to the press release, 97% of participating hospitals received the full update last year. Hospitals that do not report data successfully, or at all, in 2010 will receive an inflation update equal to the hospital market basket less two percentage points. With 2010’s inflation rate of 2.1%, that would mean a 0.1% update for non-participating hospitals.

Hospital-acquired conditions
The final rule did not include any additions to CMS’ list of hospital-acquired conditions (HAC). However, it did follow through with the proposed ICD-9-CM coding changes for two diagnoses in the fall and trauma category:

  • Torus fracture of ulna (813.46)
  • Torus fracture of radius and ulna (813.47)

CMS is still interested in refining the HAC list. The final rule stated that those who commented on the proposed rule “expressed strong support for a robust program evaluation before modifying the HAC list.”

CMS plans on conducting a joint evaluation of the HAC program’s impact, along with sister agencies such as the Department of Health and Human Services, the Centers for Disease Control and Prevention, the Agency for Healthcare Research and Quality, and the Office of Public Health and Science.

“It’s very important for providers to comment as to what these HACs should be and to even ask CMS whether there should be some sort of severity or case mix adjustment,” Kennedy says.

Wrong surgery codes
CMS followed through with its proposal of two new E codes to signify wrong surgery, and the revision of the title for another E code, E876.5 – performance of wrong operation/procedure on correct patient. The two new codes are:

  • E876.6 – Performance of operation/procedure on patient not scheduled for surgery
  • E876.7 – Performance of correct operation/procedure on wrong side/body part

MS-DRGs
CMS did not include any major policy changes related to MS-DRGs or their relative weights. In the proposed rule, CMS invited public comment regarding a request to move ICD-9-CM procedure code 88.59 (intraoperative fluorescence vascular angiography [IFVA]) from MS-DRGs 235 and 236 (coronary bypass without cardiac catheterization with and without MCC, respectively) into the following two MS-DRGs:

  • MS-DRG 233 (coronary bypass with cardiac catheterization with MCC)
  • MS-DRG 234 (coronary bypass with cardiac catheterization without MCC)

In the proposed rule, CMS discussed analysis which showed these cases would be overpaid if they were reclassified as requested. They accepted public comment anyway, but ultimately decided against reclassification because the data did not support it.

CMS’ general lack of changes regarding MS-DRGs and their flaws is unfortunate, Kennedy says. There are some conditions that should be CCs or MCCs and others that are CCs or MCCs, but shouldn’t be, he says. This is why it is essential for the public to provide strong commentary and suggestions, he adds.

“CMS reminds us that proposed MS-DRG changes for next year should be submitted by December 1, 2010 so that they can be fully vetted by their staff and considered in the proposed rule for next year,” Kennedy says.

MCCs and CCs
Additions to the MCC list include:

  • 277.88, Tumor lysis syndrome
  • 670.22, Puerperal sepsis, delivered, with mention of postpartum complication
  • 670.24, Puerperal sepsis, postpartum condition or complication
  • 670.32, Puerperal septic thrombophlebitis, delivered, with mention of postpartum complication
  • 670.34, Puerperal septic thrombophlebitis, postpartum condition or complication
  • 670.80, Other major puerperal infection, unspecified as to episode of care or not applicable
  • 670.82, Other major puerperal infection, delivered, with mention of postpartum complication
  • 670.84, Other major puerperal infection, postpartum condition or complication
  • 756.72, Omphalocele
  • 756.73, Gastroschisis
  • 768.73, Severe hypoxic-ischemic encephalopathy
  • 779.32, Bilious vomiting in newborn

The lone MCC deletion is 768.7, Hypoxic-ischemic encephalopathy (HIE) due to its deletion as a code. As noted above, 768.73, severe hypoxic-ischemic encephalopathy, is an MCC while below, 768.71 (mild) and 768.72 (moderate) hypoxemic-ischemic encephalopathy are CCs.

The final rule includes numerous CC additions to list, including these noteworthy ones:

  • Chronic pulmonary embolism (416.2) – new code
  • Chronic venous embolism and thrombosis of upper and lower extremities: axillary, subclavian, jugular veins, etc. (453.5x, 453.6x, and 453.7x)
  • Acute venous embolism and thrombosis of upper and lower extremities: axillary, subclavian, jugular veins, etc. (453.8x)
  • Puerperal endometritis (670.1x)
  • Hypoxic-ischemic encephalopathy, unspecified (768.70)
  • Mild hypoxic-ischemic encephalopathy (768.71)
  • Moderate hypoxic-ischemic encephalopathy (768.72)

CMS is deleting 453.8, other venous embolism and thrombosis of other specified veins, as a CC since the code was deleted.

Click here for a complete list of the CC and MCC additions and deletions.

ICD-9-CM
ICD-9-CM coding changes were light in the final rule, but commenters had plenty to say about ICD-10-CM and ICD-10-PCS.

According to the rule, several commenters recommended that CMS begin processing and reporting more than nine diagnosis and six procedure codes on their claims, even before the planned October 1, 2013 implementation. Other commenters expressed concern about CMS transparency during implementation steps.

CMS, however, stated in the final rule that it did not consider comments because it did not address ICD-10-CM in the proposed rule; therefore, it did not address it in the final rule, either.

Look for more coverage about the IPPS Final Rule in the upcoming issue of Briefings on Coding Compliance Strategies. To view the final rule, visit www.cms.hhs.gov/AcuteInpatientPPS/01_overview.asp.

Aug
01

CMS releases FY 2010 IPPS final rule

Posted by: HIM Connection | Comments (0)
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Though many hospitals had feared a 1.9% reduction in payment for 2010, they will actually see a 2.1% increase, according to the fiscal year (FY) 2010 IPPS final rule that CMS released July 31.

CMS had originally proposed a documentation and coding adjustment to account for the "effect of increases in aggregate payments due to changes in hospital coding practices that do not reflect increases in patient’s severity of illness," according to CMS.

However, CMS states it will continue to research the effects of the MS-DRG transition, including performing a complete analysis of FY 2008 and FY 2009 data. The agency may consider phasing in future adjustments over an extended period beginning in FY 2011, according to a CMS press release.

In addition, CMS expands the number of quality measures hospitals must report to be eligible for a full market basket update in FY 2011. New measures include Surgical Care Improvement Project (SCIP) Infection 9 (Urinary Catheter Removed on Postoperative Day 1 or Postoperative Day 2) and SCIP INF 10 (Surgery Patients with Perioperative Temperature Management).

The agency will not make any changes to the list of hospital-acquired conditions. It will, however, evaluate the impact of the existing policy on hospital practices and care.

To view the final rule, visit www.cms.hhs.gov/AcuteInpatientPPS/01_overview.asp.

Editor's note: Visit the Revenue Cycle Institute later today for additional analysis of the IPPS final rule.

Jul
28

July 20-27 Issuances: CMS posts NCD, OIG issues reports, ICD-9-CM errata available

Posted by: Medicare Weekly Update | Comments (0)
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CMS posts NCD for sleep testing for obstructive sleep apnea (OSA)

On July 21, CMS posted an NCD for sleep testing for OSA.

OIG issues audit reports on Epogen

The OIG released several audit reports on Epogen payments to various facilities of Fresenius Medical Care. The OIG found that claims errors occurred because staff responsible for documenting and flagging the patients’ files for changes in ordered Epogen amounts did not always follow the policy and procedures in the Fresenius Manual for ensuring that changes in the units of Epogen ordered were properly identified and entered into the Fresenius System. The OIG determined that these errors resulted in overpayments.

ICD-9-CM errata

The errata to the ICD-9-CM index and tabular addenda are now available.

Frequently asked questions

CMS posted several new/updated FAQs.


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Jul
21

Uncover this helpful GEM to assist with ICD-10 transition

Posted by: HIM Connection | Comments (0)
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Despite the fact that ICD-10 implementation is still nearly three years away, CMS is ramping up its educational resources now to equip providers with the necessary tools to begin the transition. The next 36 months will pass by quickly, says Sue Bowman, RHIA, CCS, director of coding policy and compliance at the American Health Information Management Association (AHIMA) in Chicago.

"The reason [CMS] picked 2013 [as its implementation date] instead of the original 2011 is that the commenters said they needed that long to make the conversion," Bowman says. "If you need that long, you need to start today. It’s less expensive to spread it out and do it in a strategic fashion."

CMS and the Centers for Disease Control and Prevention wanted to help providers take the first step toward implementation. These agencies, along with AHIMA and the American Hospital Association, created General Equivalence Mappings (GEM), a bidirectional tool to aid providers in the switch from ICD-9 to ICD-10. GEM demonstrates how a code in one set (i.e., the source system) translates to the other (i.e., the target system), with conversions based on code book instructions, index entries, and Coding Clinic advice.

Editor’s note: To learn more about the GEMs or to purchase a copy of this article for $10, visit the HCPro Web site. Subscribers to Briefings on Coding Compliance Strategies have access to this article in the July issue of the newsletter.

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Jul
21

Establish inpatient coder productivity benchmarks

Posted by: HIM Connection | Comments (0)
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Although there are no national productivity standards, it is possible to establish standards within your facility by looking at how you stack up against other hospitals. To start, use the following statistics for inpatient records coded per hour gleaned from HCPro’s April 2009 coder productivity benchmark survey:

  • Fewer than 3: 12%
  • 3: 29%
  • 3.5–3.75: 14%
  • 4: 10%
  • Greater than 4: 6%
  • Not applicable (we don’t have a standard): 15%
  • Not applicable (we don’t code this record type): 14%

To learn more about the results of HCPro’s benchmark survey, tune in to the August 18 audio conference, "Benchmark Coder Productivity to Improve Efficiency and Justify FTEs." When you sign up for this audio, you’ll receive a FREE 16-page special report that drills down into selected survey results.

Categories : Coding
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