Residency recruitment requirement reminder
Recruitment season is such a busy time for program administrators. There are so many things to tell the applicants, like who we are, where we are, why you should come here, how to get here, what to do here. . . the list goes on and on.
A reminder that in addition to the logistical and programmatic information, all programs are required (by the ACGME Institutional Requirements) to inform each invitee about benefits and conditions of employment:
See section II.C of the ACGME requirements for the exact wording, but in short, you need to tell them:
- Terms, conditions, and benefits of their appointment
- Financial support
- Vacations; parental, sick, and other leaves of absence
- Professional liability, hospitalization, health, disability and other insurance
- Conditions under which the institution provides call rooms, meals, laundry services, etc.
When you’re already telling them so much, how can you easily squeeze all of this information in?
One easy way to approach this is with a quick sentence in your interview invitation that says, “information about our benefits and conditions for employment can be found in a sample contract located “here” on our Web site”. Link to the appropriate documents.
If you are waiting until people come to interview or until they Match to share this information, you are not meeting the part of the requirement stating that you must give this to each invited trainee.
If your GME office hasn’t already done so, ask them to post the contract and other documentation on their Web site so that you can link to it in the interview invitation.
What are some other streamlined, easy ways you tell recruits this lengthy information and meet the ACGME requirement?
Leave a comment below!
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Diane Farineau
Diane W. Farineau is the director of administration for graduate medical educational and faculty affairs at the University of Virginia Health System in the Department of Medicine.
Diane has written 35 posts.
Comments
I have a PowerPoint presentation that I present to them that outlines some key facts about our program. It goes over the health plan, premiums, dental, etc.; vacation/leaves of absence, disability, life insurance, worker’s comp, etc.; a sample contract, and a compensation/benefits estimate for the total package.
We hand out a packet with information which includes a blank copy of the contract, a print outs from our GME office website with various policies and procedures and other information. Our residents do all their benefits online with 1 specific person at our GME office and her contact information is also provided so that they can send her specific questions that she can assist them with.
Like Maria, I also include a blank contract in their information packet which details all the benefits of appointment, salary, etc. Afterall, you need good information to be able to make an informed decision about the next phase of your career.
We provide information about benefits to our candidates during our power point presentation on interview day. We also provide the candidates with a copy of the contract.
Several years ago, our Graduate Medical Education Office developed a pocket informational CD. The CD is relative inexpensive to produce and contains information on all of our residency and fellowship programs, a sample contract, salary/benefits information and employement requirements. The CD is distributed to all programs and given to all applicants who interview. In return, applicants are asked to sign a document acknowledging receipt of this information.
Pamela Dimand, Manager, GME
University of California, Davis
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