Fellowship Forum: From Match to orientation
According to the NRMP General Schedule of Dates, it looks like fellowship programs Match at all different times of the year:
- Allergy & immunology in May
- Internal medicine and radiology in June
- OB/GYN and anesthesiology in October
- Ophthalmology in December
- Pediatric and surgery fellowships in any month you can name
So what happens during all the time between Match Day and when the new fellows actually arrive for orientation?
We used to keep in vague touch with the incoming fellows, but these folks kept contacting us to be sure they were expected. And we’d wonder if they were still coming. Although the NRMP makes matching a legal issue, it’s still a “long time – no see” situation.
To settle our nerves about this communication gap, we now send a letter of confirmation” immediately following the Match Day. Here’s what’s in it:
- A personal welcome for the fellow, to the institution, department, and program.
- The official training dates expected for the coming year.
- The date they must arrive for GME orientation, if earlier than the department orientation.
- The post graduate year (PGY) they will be upon entering.
- Notice of when they can expect to receive the GMEC Contract or Agreement of Appointment, which will include proposed salary, perks, credentialing process, and other information.
- Contact information for the program director and coordinator.
- Signature of the program director.
- Request that they sign the letter and return a copy to you.
This form of correspondence provides an extra secure feeling, so we coordinators can breathe easier until the next July first, and the beginning of the new academic year.
p.s. Good luck with your Match this year, whenever it is!
How do you keep in touch with your fellows and avoid the long-time-no-see problem? Leave a comment in the box below.
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Sally Miller
Sally Miller is the fellowship coordinator for the department of medicine at University of Virginia Health System.Sally has written 6 posts.
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