Fellowship Forum: Quick tips for managing a fellowship program
Ever make a master list of all the things we fellowship coordinators do in the course of a year?
If you did, you would see that a fellowship coordinator’s job is never done because soon as we’re finished with one task, something new comes along.
Here’s a partial inventory of ongoing tasks we do at various times, and beside each is a small suggestion to support the process. We’ll call these helpful hints “Fellowship Tips,” or “Flip Tips,” for short:
Symposium abstracts Post requirements and deadlines in fellows’ library
Job search Keep fellows’ recommendation letters and CVs updated
Grant submissions Set time lines for drafts, proof-reading, binding, etc.
New appointments Stay in cell phone contact and e-mail welcome newsletters
Reappointment Bug fellows to do online training modules, TB tests, etc.
Conference travel Get departmental pre-approval
Research day Reserve poster space for fellows’ entries
Proficiency Grids Check Boards for meeting minimum case log requirements
Speaker forums Record sign-in attendance for CME compliance
Moonlighting Remind fellows to get permanent licenses, if required
Duty Hours Monitor for compliance and possible violations
And, my personal favorite: Do everything you can to keep the ACGME competencies alive and well and way out front for all fellow activities.
Have a “Flip Tip” of your own? Add it in the comment box below.
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Sally Miller
Sally Miller is the fellowship coordinator for the department of medicine at University of Virginia Health System.Sally has written 6 posts.
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