What to do if residents do not report their scholarly activities
The ACGME requires programs to have evidence of residents’ scholarly activities and research. Keeping tabs on residents’ projects can be a bear of a task for coordinators.
In December’s issue of RPA, I wrote an article giving tips on how coordinators can track residents’ scholarly activities more easily. But what happens when residents don’t turn in their abstracts, presentations, or other academic works? Disciplinary actions range from negative evaluations to the resident being placed on professional probation.
Diane Slosser, radiology program coordinator, says residents who do not turn in examples of research receive negative marks on professionalism evaluations.
“One tool we use to access professionalism is our annual 360 evaluations, which I am responsible for completing as well. If a resident is lax in reporting his or her scholarly activities in a timely fashion, comments would be made to this effect,” Slosser says.
The program director discusses the 360 degree evaluations with residents during semi-annual meetings. If the problem persists, the program’s academic committee and department chair are brought into the discussion to see if additional remediation or mentoring is necessary.
In internal medicine coordinator Danette Meyer’s program, scholarly activity is part of the residents’ portfolios. Residents must upload any presentations, abstracts, etc., into the portfolio feature of New Innovations, a residency management software system.
The program director reviews residents’ portfolios during semi-annual reviews. If scholarly and research projects are missing, the resident is put on professional probation, says Meyers. While on probation, residents cannot participate in outside electives and in some cases residents must complete a research paper.
Professional probation seems to keep residents on top of submitting their academic projects. “Probation is part of their permanent record,” Meyers explains. “Nobody wants that.”
What do you do to keep track of residents’ research and scholarly activities? What happens if residents don’t turn their academic works in?
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