Ten tips to prevent no-show faculty during interviews
It happens to every coordinator at least once: A faculty member forgets he or she is supposed to interview an applicant. The dreaded no-show. It could mean instant panic for coordinators. Avoid the panic by using the following tips to help faculty members remember their interview obligations.
Ten tips to prevent no-show faculty during interviews
1. Double and triple check that the interviewers have their scheduled interview days on their calendars
2. Check with their administrative assistants a couple weeks before interviews and the day before to remind faculty members of their obligation
3. If using ERAS, e-mail the candidates’ files to interviewers ahead of time, but not so far ahead that they will forget to show up
4. Plan interview space (offices, library rooms, etc.) and let faculty members know where the meeting will take place
5. If you’re still using hard copies, deliver interview folders with application forms in person
6. Send the complete interview schedule out a day or two ahead of time
7. Text message forgetful faculty members the morning of the interview as gentle reminders
8. Use your individual e-Paging system with countdown time to when they should arrive
9. If necessary, pop your head in faculty members’ offices the morning of the interviews-just seeing you at the door should be a clue
10. Have one or two interviewers as back-ups just in case
And on interview day, keep that pretty smile, with a cheerful “No Applicant Left Behind” outlook.
Good luck with interview season!
If you have any tips to add to this list, leave a comment in the box below.
Editor’s note: For more great tips, come see Diane present her best practices for recruitment, orientation, and fellowship program management at our 4th Annual Residency Program Management Workshop Oct 22-23 2009 in Atlanta.
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Diane Farineau
Diane W. Farineau is the director of administration for graduate medical educational and faculty affairs at the University of Virginia Health System in the Department of Medicine.
Diane has written 35 posts.
Comments
The key to faculty being there and on time is buy-in – and that’s from the Department Chair on down. If they feel the process is important and their input is valuable, the schedule gets on their calendar and they show up. Our faculty are required to do a minimal of two interview days, so my life is really easy when it comes to faculty.
our Department Chair has a very good relationship with the faculty and they are required to participate in at least 2 sessions,and the best part is for every 2 interview sessions they participate in they are given 1 free day off from service. Participation is presented to them as they have a hand in choosing who they will be working with for 10 hours a day over the next 4 years – it works every time.
When our interview dates are sent to the faculty we ask that each division have one faculty member commited to each interview day. This makes it easier for scheduling since each faculty only has to commit to just one day and it also assures our applicants meet faculty in a variety of specialities. We are also fortunate to have wonderful support and participation by our chair.
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