How do you store, manage, and access your MSDS?

By: November 14th, 2012 Email This Post Print This Post

Many workplaces are going paperless with their MSDS, storing them as PDFs or relying on fax-on-demand services. Others are sticking with paper, or are using a combination of electronic and paper files. How does your facility acquire, store, and manage access to your MSDS?

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WE have electronic for quick access with a paper copy kept at the Emergency Room.

We have electronic MSDS with emergency contact numbers and 24/7 fax back service. That’s wonderful progress! No paper!

Good morning. Joint Commission surveyors have told us (in the past) that if our organization were to go to electronically accessing MSDS’s, we need a back up plan for utility outages. Given that our sites are in rural areas, losing electricity is not an uncommon occurrence. Therefore, you still need the capability of finding the MSDS if an exposure occurs during a utility event.
Thank you.
Tina Mears, RN
Director of QI/Risk

By Bruce Cunha on November 20th, 2012 at 9:03 am

We use one of the commercial on-line systems. OSHA also requires that you have a back-up system. They have not clarified on if you have a computer web-based system that also has a fax on demand function, if that is sufficient.

In our case we have both web and fax/e-mail on demand,and the online servie allows us to make a CD copy of our MSDS’s so we can access them on a laptop if needed.

By Perrilyn Wells on November 20th, 2012 at 10:15 am

We use a searchable PDF and have back-up paper copies in the Emergency Dept and in Materials Management.

By E. C. Treece on November 20th, 2012 at 8:24 pm

Our main MSDS is a commercial online service. However, backups are all paper copies which had to be produced during our last CAP inspection 10 days ago and last week during a safety audit. Traditionally my department has always had 2 paper copies in different locations. My current supervisor is maintaining this so far, one copy in a central location and one at the bench level.

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