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Guest Post: New ICD-10-CM/PCS codes up the ante in coding compliance, part 3: Right heart failure

James S. Kennedy, MD, CCS, CDIP

by James S. Kennedy, MD, CCS, CDIP

Editor’s note: With the fiscal year 2018 ICD-10-CM/PCS codes released, Kennedy unpacked some of the compliance pitfalls and opportunities awaiting CDI and coding professionals when these new codes are implemented on October 1. Some of these issues may be addressed in the 2018 ICD-10-CM Official Guidelines for Coding and Reporting or the American Hospital Association’s Coding Clinic, Fourth Quarter, 2017, so be sure to compare Kennedy’s opinions with these documents. This article is part three in a three-part series. Click here to read parts one and two!

Right Heart Failure

Notice that we now have new codes for acute, chronic, and acute-on-chronic right heart failure. Remember also that Coding Clinic, Third Quarter, 2013, p. 33, states that the documented term of “decompensated” indicates that there has been a flare-up (acute phase) of a chronic condition. [more]

Guest Post: New ICD-10-CM/PCS codes up the ante in coding compliance, part 2: Pediatric Glasgow coma scales

James S. Kennedy, MD, CCS, CDIP

by James S. Kennedy, MD, CCS, CDIP

Editor’s note: With the fiscal year 2018 ICD-10-CM/PCS codes released, Kennedy unpacked some of the compliance pitfalls and opportunities awaiting CDI and coding professionals when these new codes are implemented on October 1. Some of these issues may be addressed in the 2018 ICD-10-CM Official Guidelines for Coding and Reporting or the American Hospital Association’s Coding Clinic, Fourth Quarter, 2017, so be sure to compare Kennedy’s opinions with these documents. This article is part two in a three-part series. Click here to read part one. Return to the blog next week to read part three!

Pediatric Glasgow coma scales

In what should have been a welcome change, the National Center for Health Statistics amended the ICD-10-CM Alphabetic Index to allow for reporting of the clinical descriptors of the pediatric Glasgow coma scale. Notice that in the best motor response section, “flexion to pain” gets three points in the clinical scale whereas “withdrawal from pain” gets four points. Now notice how ICD-10-CM manages these conditions in 2018: [more]

Note from the Instructor: Your 2018 IPPS Final Rule questions, answered

Allen Frady

Allen Frady, RN-BSN, CCDS, CCS, CRC

By Allen Frady, RN-BSN, CCDS, CCS, CRC

Yesterday, 845+ codes took effect thanks to the fiscal year 2018 IPPS Final Rule, which was released at the beginning of August. As you review the updates, additions, and deletions in this year’s rule, I wanted to answer some of your burning questions to help guide you through this transition.

1.) Is it true that chronic obstructive pulmonary disease (COPD) does not have to be sequenced before pneumonia?

The Index for 2017 had the language “use additional code to identify infection.” This was misinterpreted as applying to conditions such as pneumonia by both coders using the index and the AHA’s Coding Clinic. “Use additional code” means that a subsequent diagnosis must be sequenced as a secondary code. However, “use additional code to identify infection,” usually means to assign an additional organism code from the organism code category of B95 to B97. [more]

Guest Post: New ICD-10-CM/PCS codes up the ante in coding compliance, part 1: Myocardial infarction

James S. Kennedy, MD, CCS, CDIP

by James S. Kennedy, MD, CCS, CDIP

Editor’s note: With the fiscal year 2018 ICD-10-CM/PCS codes released, Kennedy unpacked some of the compliance pitfalls and opportunities awaiting CDI and coding professionals when these new codes are implemented on October 1. Some of these issues may be addressed in the 2018 ICD-10-CM Official Guidelines for Coding and Reporting or the American Hospital Association’s Coding Clinic, Fourth Quarter, 2017, so be sure to compare Kennedy’s opinions with these documents. This article is part one in a three-part series. Return to the blog next week for the next installment! [more]

Guest Post: Communication eases challenges of fiscal year 2018 code changes

coding changes

On October 1, over 800 code changes take effect!

by Crystal Stalter, CDIP, CCS-P, CPC

It’s that time of year again—time to wonder just how the 2018 IPPS final rule will affect CDI and coding efforts.

The 2018 IPPS final rule includes more than 800 ICD-10-PCS changes. Previously recognized operating room codes have become non-operating room codes, affecting DRG assignment, changing surgical DRGs to medical DRGs, and thus affecting reimbursement. Some diagnoses are gaining new definitions and explanations that will result in new ICD-10-CM code assignments and shift DRGs as well.

[more]

Guest Post: ICD-10 changes included in IPPS proposal

Nancy and Benjamin

Nancy Cervi, RHIT, CCDS, and her pet puppy Benjamin.

By Nancy Cervi, RHIT, CCDS

On April 19, 2016 CMS posted the proposed IPPS update for fiscal year (FY) 2017 (effective October 1, 2016). Below is just a highlight of some of the coding/grouping changes.

 

Table 6A:   1,900 Proposed New Diagnosis Codes
Table 6B:   3,645 Proposed New Procedure Codes
Table 6C:   305 Deleted Diagnosis Codes
Table 6I.1:  82 Proposed Additions to the MCC List
Table 6I.2:  13 Proposed Deletions to the MCC List
Table 6J.1:  326 Proposed Additions to the CC List
Table 6J.2:  65 Proposed Deletions to the CC List

CMS link: https://www.cms.gov/Medicare/Medicare-Fee-for-Service-Payment/AcuteInpatientPPS/FY2017-IPPS-Proposed-Rule-Home-Page.html

Table 6E:-Revised Diagnosis Code Titles for this proposed rule refer to a document containing the FY 2017 revised diagnosis code titles, as well as new diagnosis codes that have been finalized to date since implementation of the partial code freeze. This was made available in advance in response to requests from the health care industry.  Refer to: http://www.cdc.gov/nchs/icd/icd9cm_maintenance.htm.

This will bring the total number of ICD-10 codes as follows:

                             Proposed Total FY 2017
ICD-10-CM  71,558                 ICD-10 PCS  75,625

This proposed rule contains quite a few grouping changes in many areas due to replication issues reported in disparity between ICD-9 grouping and ICD-10 grouping. As a result, there are proposals to add multiple diagnosis and procedure codes to the major diagnostic categories (MDCs) for FY 2017. These changes are reflected in the proposed rule document as well as in Table 6.  Some of these areas are:

  • Pacemaker Procedures Code Combinations Methodology
  • Reassignment of Endovascular Thrombectomy of Lower Limbs
  • Transcatheter Mitral Valve Repair with Implant (proposal to collapse MS-DRGs 228, 229, and 230 from three severity levels to two severity levels by deleting MS-DRG 230 and revising MS-DRG 229.
  • Excision of Ileum and Jejunum (Reassigned to MS-DRGs 329-331)
  • Bypass Procedures of the Veins (Bypass Portal Vein to Lower Vein to MDC 5)
  • Removal and Replacement of Knee Joints (New Code Combinations to capture removal of a spacer and insertion of a new knee joint prosthesis)
  • Decompression Laminectomy (Reassign to MS-DRGs 028-030, 518-530)
  • Diagnosis of Lordosis moving from the secondary diagnosis list to logic for principal diagnosis list.
  • Pelvic Evisceration movement from code cluster for MDC 6 to MDC 13.
  • Angioplasty with open approach (Add to Grouping for MS-DRGs 047-039)
  • Excision of Abdominal Arteries
  • Excision of Retroperitoneal Tissue (Add to MS-DRGs 356-358)
  • Occlusion of Vessels (Esophageal Varices and Occlusion of Esophageal Vein))
  • Excision of Vulva, External approach (Add code 0UBMXZZ to MS-DRGs 746, 747)
  • Lymph Node Biopsy (Thorax)
  • Obstetrical Laceration Repair (Adding procedure codes to MS-DRG 774)
  • Operations on Products of Conception (adding procedure codes to correct fetal defects)
  • Other Heart Revascularization (Bypass procedures MS-DRG 228, 228)
  • Procedures on Vascular Bodies: Chemoreceptors
  • Repair of the Intestine (Add Codes for Large intestine and Colon)
  • Insertion of Infusion Pump/Device
  • Procedures on the Bursa (Division of Wrist Bursa and Ligament)
  • Procedures on the Breast (Repair, external approach)
  • Excision of Subcutaneous Tissue and Fascia
  • Should Replacement (Humeral Head with Synthetic Substitute)
  • Reposition (Vertebrae)
  • Bladder Neck Repair
  • R. Procedures to Non-O.R. Procedures (See Table 6)
  • Non-O.R. Procedures to O.R. Procedures (See Table 6)

Also in the proposed rule, we find the Medicare Code Editor (MCE) changes for age conflict, sex conflict, non-covered procedures edit, unacceptable principal diagnosis edit (removing diagnosis codes for live born infant born outside the hospital. (Z38.1, Z38.4, Z38.7). Be sure to review this section for other MCE changes as well.

Lastly, there were nine proposals for New Services & Technology Add-on Payment Proposals:

  1. MAGEC® Spinal Bracing and Distraction System (MAGEC® Spine)
  2. MIRODERM Biologic Wound Matrix (MIRODERM)
  3. Idarucizumab
  4. Titan Spine (Titan Spine Endoskeleton® nanoLOCK™ Interbody Device)
  5. Andexanet Alfa
  6. Defitelio® (Defibrotide)
  7. EDWARDS INTUITY Elite™ Valve System
  8. GORE® EXCLUDER® Iliac Branch Endoprosthesis (IBE)
  9. Vistogard™ (Uridine Triacetate)

Comments must be received by June 17, 2016.  You may (and are encouraged) to submit electronic comments on this regulation to:  http://www.regulations.gov. Follow the instructions under the “submit a comment” tab.

Editor’s note: Nancy Cervi, RHIT, CCDS, is Senior Member in Clinical Documentation for Nuance Communications Healthcare Division,  responsible for HIM Content Development with the Clintegrity Coding and Compliance product.

CMS limits audits related to new 2-midnight rule

Kimberly Anderwood Hoy Baker, JD, CPC

Kimberly Anderwood Hoy Baker, JD, CPC

by Kimberly Hoy Baker, JD, regulatory specialist for HCPro

On September 28, CMS held a special Open Door Forum on the 2-midnight rule (released in the fiscal year 2014 IPPS Final Rule) and its implementation, starting October 1, 2013. CMS declined to delay implementation of the inpatient status benchmark, but instead put in place a 90-day “implementation period” with a moratorium on audits with the exception of “probe and educate” reviews by  Medicare Administrative Contractors (MACs).
During the call, CMS referenced a written announcement dated September 26, in which the agency stated it will not permit Recovery Auditors to review cases with less than two midnights of inpatient care for the 90 days following the October 1 implementation date. During this time however, CMS has instructed the MACs to audit a probe sample from every hospital of 10-25 cases that had less than two midnights of care.
The probe audits will be done on a pre-payment basis, and if the hospital receives a negative determination on a case, the hospital will be able to rebill the case under the new Part B inpatient billing rules. Following the probe audit, the MAC will identify “issues” with the hospital’s cases and provide further education if necessary.  If no “issues” are identified, the MAC has been instructed not to conduct further reviews of cases with less than two midnights during that 90 day implementation period.
Editor’s Note: This article was originally published on the Revenue Cycle Institute Blog. Hoy is the director of Medicare and compliance for HCPro, Inc., a lead regulatory specialist for HCPro’s Revenue Cycle Institute, and the lead instructor for HCPro’s Medicare Boot Camp®-Hospital Version and Medicare Boot Camp®-Critical Access Hospital Version.

New inpatient admission rules present documentation challenges

How long do you think the patient needs to stay in the hospital?

How long do you think the patient needs to stay in the hospital?

Editor’s Note: For more information regarding 2014 IPPS changes and for a sample “2-Midnight” admission order worksheet look for the October edition of the CDI Journal.

The 2014 IPPS Final Rule includes new guidance on what constitutes medical necessity for inpatient admission. Although, the new guidelines will not be enforced until roughly the turn of the calendar year (CMS announced 90-day delay on September 26), providers are expected to use the next three months to become familiar with the new guidelines and incorporate key elements into their day-to-day workflow.

Previously, an inpatient admission was defined using a 24 hour benchmark as defined in Chapter 1 Section 10 of the Medicare Benefit Policy Manual. Dubbed the “2-Midnight Rule,” the guidelines now require a physician to document his/her reasonable expectation that the patient’s workup and care will take at least two-midnights in the hospital as a benchmark for inpatient admission.

The final rule introduced two key concepts that clinical documentation improvement specialists should take note of. Specifically, these consist of presumption and benchmark.

  • A 2-Midnight presumption of inpatient admission states that claims for inpatient services with lengths greater than two midnights after an admission order will generally be presumed to be appropriate for payment under Medicare Part A.
  • A 2-Midnight benchmark serves as guidance to admitting practitioners and reviewers when determining whether it is appropriate to admit a patient as inpatient versus observation.

In simple terms, a physician’s reasonable expectation needs clinical documentation in the record to support it. That documentation requires an inpatient order as well as explicitly outlined plan of care, clearly described reason for admission including nature of presenting problem(s) and working and/or definitive diagnoses, and plan for discharge.

Effective physician clinical documentation is essential to support medical necessity in clinical scenarios where initial physician expectations falls short—where the patient miraculously gets better and is discharged after day one. The rule does provide allowances for clinical scenarios such as a patient who expires, leaves against medical advice, or is transferred to another acute care hospital.

According to the rule, Recovery Auditors and other contractors will review the record and consider exceptions only if:

  1. The physician order for inpatient admission to the hospital and other required elements of the physician inpatient order certification are included in the medical record.
  2. The record contains medical documentation supporting the expectation that care would span at least two-midnights
  3. The clinical indicators regarding the patient’s condition support a decision that it was reasonable and necessary to keep the patient at the hospital to receive such care.

Additionally, CMS calls on its contractors to consider complex medical factors that support a reasonable expectation of the needed duration of the stay including:

  • The patient’s medical history and comorbidities
  • The severity of signs and symptoms
  • Current medical needs
  • The risk of an adverse event

A two-midnight stay does not imply the inpatient stay is, and of itself, medically necessary; instead it presumes appropriateness of the inpatient stay provided the clinical documentation throughout the record demonstrates the need or medical necessity for inpatient admission. In essence, while Medicare has clarified the presumption for inpatient admission, what has not changed is the categorical need for complete, accurate, and effective clinical documentation reflective of the physician’s clinical judgment, medical decision-making, thought processes and provisional diagnoses at the time of the decision to admit the patient as an inpatient.

As CDI specialists, it is incumbent upon us to understand the elements of an emergency room note, history and physical, consultant notes, and progress notes necessary to capture the physician expectation of a two-midnight stay that is reasonable and necessary.

In my next blog, I will share some thoughts and ideas on this very topic through analysis of two actual case studies where a hospital received a medical necessity denial for inpatient admission by the Recovery Auditor. In the interim, keep in mind clinical documentation from a perspective of requiring a 2-midnight stay as part of your daily duties and responsibilities of inpatient chart review, remaining cognizant of the fact you will encounter a plethora of cases undoubtedly lacking enough detail and substance to pass the litmus test.

In the meantime, here is some additional reading: http://cms.gov/Research-Statistics-Data-and-Systems/Monitoring-Programs/Medical-Review/InpatientHospitalReviews.html

Stay tuned.

Coding changes offered in IPPS proposed rule

CMS offers IPPS proposal.

CMS offers IPPS proposal.

Editor’s Note: CMS released the Inpatient Prospective Payment System fiscal year (FY) 2014 proposed rule on Friday, April 26. ACDIS members received a full-length synopsis of the proposal via email earlier this week.

As usual, CMS plans to implement a Documentation and Coding Adjustment (DCA) this time of 0.8%, with hopes to continue adjustments through FY 2017 in order to recoup $11 billion as mandated in the American Taxpayer Relief Act of 2012. However, hospitals may see an overall net increase in payments of the same amount.

As always, some MS-DRG weights increased, while others decreased. Facilities should review the relative-weight change tables included in the proposed rule.

CC/MCC changes include adding diagnosis code 575.0 (acute cholecystitis) to the CC Exclusion List when reported as a secondary with principal diagnosis code 574.00 (calculus of gallbladder with acute cholecystitis without mention of obstruction).

CMS also proposes removing the following diagnosis codes from the CC Exclusion List for diagnosis code 440.4 (chronic total occlusion of artery of the extremities):

  • Atherosclerosis codes 440.20-440.32, 443.22, and 443.29
  • Aneurysm codes 441.00-441.03, 441.1-441.7, 441.9, 442.0, 442.2, 442.3, 442.9

The proposed rule does not include any revisions to the CC/MCC Exclusion List based on ICD-9-CM code changes.

CMS proposes moving stroke cases with ICD-9-CM code V45.88 (status post administration of tPA [rtPA] in a different facility within the last 24 hours prior to admission to current facility) as a secondary diagnosis from MS-DRG 066 to MS-DRG 065. CMS would change the title of MS-DRG 065 to Intracranial Hemorrhage or Cerebral Infarction with CC or tPA in 24 hours. Hospitals who receive patients undergoing a stroke-in-evolution who had tPA given at an outside facility demonstrated higher costs and lengths of stay in all stroke MS-DRGs without tPA (MS-DRG 64-66), particularly if there was a MCC.

“I am grateful that CMS proposes to allow hospitals accepting patients with stroke-in-evolution who receive tPA at an outside facility to have code V45.88, in essence to count as a CC if a CC is not otherwise documented,” says James S. Kennedy, MD, CCS, CDIP, managing director of FTI Healthcare in Brentwood, Tenn.

CMS proposes reassigning the following diagnosis codes from MS-DRG 794 to MS-DRG 795:

  • V64.00, vaccination not carried out, unspecified reason
  • V64.01, vaccination not carried out because of acute illness
  • V64.02,vaccination not carried out because of chronic illness or condition
  • V64.04, vaccination not carried out because of allergy to vaccine or component
  • V64.06, vaccination not carried out because of patient refusal

In addition, all of the diagnosis codes currently assigned to MS-DRG 794 would be added to the “only secondary diagnosis” list for MS-DRG 795.

To read the complete article, visit HCPro.com.

Tip: Use IPPS data for your CDI program benchmarking

How will you measure your CDI program? The IPPS Final Rule contains some interesting reporting data which may help.

During a recent CDI Talk conversation, I alluded to data available in the CMS IPPS Final Rule that CDI specialists can use to benchmark their progress and compare their efforts against national norms. It may take a little digging, development, and analysis but such effort is worth it.

One drawback, however, is its lack of comparability to hospitals similar to one’s own. Another drawback is that the data represent averages—and who wants to only be average? When you use this data to compare your individual organization’s performance against the national norms, keep in mind that an effective CDI program should likely be above those national benchmark averages. I say this for two reasons: First, many hospitals don’t have any CDI efforts in place and others have meager or ineffective programs so one can suspect the national reporting average to be lower than what an effective CDI program might observe as “average” at its facility.  Secondly, best-in-class is never average. I believe we all want to be effective if not “the best” in our CDI practices. Despite these two drawbacks, the data is free and available to everyone, so why not take advantage of it?

The following analysis is based on the data contained in Table 5, Table 7A, and Table 7B. Table 5 is, of course, the MS-DRG table for fiscal year (FY) 2013. Tthe ICD-9-CM data used in Tables 7A and 7B is from FY 2011. The ICD-9-CM data is then pushed through the v29 grouper (FY12, Table 7A) and the v30 grouper (FY13, Table 7B). Both tables 7A and 7B’s primary purpose is to present data on length of stay (LOS) at different percentiles. It also provides the case volume across the entire Medicare data set for each MS-DRG. I used this table to forecast the possible impacts (assuming no changes in documentation) with the acute renal failure when it changed to a complication/comorbidity (CC) in 2010. (Read that article “CDI analysis can help facilities understand impact of MCC downgrade” on the ACDIS Blog.)

Since we have access to the DRG volumes and the DRG relative weights (RW), from Table 5, we can start to examine frequency, distribution, etc. So, let’s start slicing data. National discharge volumes equal 10,771,161 and the national case-mix index (CMI) equals 1.6045.

Let’s review some background before digging in deeper. Under the IPPS reimbursement system ICD-9-CM diagnosis and procedure codes are grouped into Major Diagnostic Categories (MDCs).  Most of these groupings are by body system; however, there are a few exceptions. The exceptions are the “pre-MDCs,” HIV, and multiple significant trauma. Each MDC is further subdivided into Medicare severity diagnostic related groups (MS-DRGs), which can be classified as medical or surgical based on the presence of an ICD-9-CM procedure code that is classified as requiring additional resources by CMS and, therefore, impacts the DRG payment. The most basic initial MS-DRG organization sorts DRGs into three groups: Medical DRGs, Surgical DRGs, and an odd group called “Pre” which largely consists of the most aggressive cases (transplants, heart machines, ECMO, etc.).

DRGs 3 and 4 are, of course, the rather heavily weighted DRGs for patients that received a trach but don’t have a primary head/neck diagnosis. These are likely the most widely occurring DRGs among the “Pre” group (at many more and smaller hospitals than transplants, etc.).

MS-DRG Type % of total cases
Med

72.2%

Surg

27.8%

Surg Without DRG 3 or 4

27.6%

Surg Without Pre

26.7%

As an aside, note the very small difference in the percentage of total volume when eliminating DRGs 3 and 4: 0.2% of the total cases. Yet, in the table below, pulling out those few cases drives the CMI down for surgical cases by 0.0984 which is a 3.5% decrease.

Whenever I see an unexpected change (either up or down) in CMI, the first place I investigate the cause is in the general med/surg split and then the volumes of DRGs 3 and 4.  Then I look to see if there were any changes in service line volumes due to various possible factors, such as a short term change in physician staffing among certain higher weighted DRGs, a change in facility focus or operational capacity, as well as any significant market changes.

Why DRGs 3 and 4? For a hospital with CMI 2.0 and 1,000 discharges a month, just one less DRG 3 case a month will drive the CMI down 0.002, which is an 0.8% decrease. One case is easily lost in the weeds if your focus is looking at case volumes.

MS-DRG Type

Number of Discharges

CMI
Med

7,777,959

1.1338
Surg

2,993,202

2.8275
Surg without DRG 3 or 4

2,973,568

2.7291
Surg without Pre

2,873,959

2.6329

With such a disparity in CMI between surgical and medical cases, and considering the relatively small slice of all patients that surgical DRGs represent, using the total CMI as a metric for CDI effectiveness might be considered fraught with risk.

At first glance here are the specific types of the DRGs as far as influence of secondary diagnosis on the DRG assignment:

  All Med Surg
None 9% 11% 3%
Pair MCC 33% 34% 32%
Pair CC or MCC 3% 1% 8%
Triplet 55% 54% 57%

It is interesting to see where the volume variations between medicine and surgery are, specifically in the column for “None,” such as chest pain, TIA, and syncope, and the column for “Pair CC or MCC.” The volumes between the MCC pair and the triplet are similar for both medicine and surgical DRGs. However, as one can see below, the overall capture of secondary diagnosis is rather different between the medical and surgical DRGs. [more]